You’ll never need to ask “Is ALL the evidence here” Again
Decorative icon: iCrimeFighter: elevating digital evidence integrity.

Digital Evidence Management for Prosecutors and DA Offices

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Digital evidence management system in action: Attorneys reviewing crime scene data on a laptop, showcasing iCrimeFighter's capabilities for effective evidence analysis and management.
You’ll never need to ask “Is ALL the evidence here” AgainDigital evidence management system in action: Attorneys reviewing crime scene data on a laptop, showcasing iCrimeFighter's capabilities for effective evidence analysis and management.
Digital Evidence Management for Prosecutors and DA Offices
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Built for Prosecutor Evidence Review and Discovery Workflows

iCrimeFighter is a leading Digital Evidence Management System (DEMS). Here's what it does for you:
A legal professional, utilizing e-discovery and a digital evidence management system (DEMS) for efficient investigation, streamlining the legal process and upholding justice with advanced technology.
Secure Discovery Sharing
By simplifying digital evidence.
Digital evidence collection tools: body camera, security cameras, smartphone, and USB drive, vital for digital chain of custody in law enforcement investigations, iCrimeFighter.
Police-to-Prosecutor Handoff
All sources, all formats, in one place.
Successful collaboration: Law enforcement officers shaking hands, symbolizing trust and partnership in securing digital evidence with iCrimeFighter's DEMS.
Case-Based Evidence Review
No more exchanging physical media like CDs, DVDs, or external hard drives.
E-discovery for prosecutors: Attorney using a smartphone, managing legal cases and accessing digital evidence, showcasing iCrimeFighter's efficient solution for justice.
Chain of Custody Tracking
Easy to access any time, anywhere.
iCrimeFighter: Secure document sharing and efficient digital evidence management. Improve collaboration and data privacy compliance for prosecutors and law enforcement agencies.
Long-Term Digital Evidence Storage
Secure, compliant, and easy to access anytime, anywhere.
Interested in streamlining your workflow?
We'd be happy to show you how.
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Works With Prosecutor Case Management and Law Enforcement Systems

These partnerships and integrations enable seamless collaboration, efficient data analysis, and secure digital evidence storage, ultimately enhancing the effectiveness and efficiency of criminal investigations.
Prosecutor by Karpel simplifies the digital chain of custody, providing law enforcement with a powerful DEMS, built on trust, for efficient handling of digital evidence, optimizing investigation processes.iRecord Logo
StarWitness by Signalscape is a leading digital evidence collection tool. This platform streamlines secure evidence sharing, improving chain of custody. A DEMS for the law enforcement and justice community.
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Why prosecutors love iCrimeFighter

Helps you focus on cases, not managing digital evidence

iCrimeFighter brings all digital evidence together in one place. Bodycam video, phone dumps from forensic extractions, paper scans, and even text messages. It's your an all-in-one digital evidence management solution built to centralize digital evidence and make sharing simple.

Decorative icon: iCrimeFighter: your trusted source for digital evidence insights.
This has simplified our work and process so much, not to mention that of our law enforcement partners.
iCrimeFighter simplifies e-discovery for prosecutors with secure platforms. Easily manage and present digital evidence from various sources for legal professionals, enhancing case outcomes.
Decorative icon: iCrimeFighter: innovation in evidence management for law enforcement.
1,000,000
Files added weekly
Decorative icon: iCrimeFighter: connecting justice through seamless digital evidence.
7,800+
Users
Decorative icon: iCrimeFighter: secure, efficient, and authoritative digital evidence.
900+
Agencies
Decorative icon: iCrimeFighter: ensuring chain of custody for digital assets.
22
States (and growing)
Why prosecutors love iCrimeFighter

Helps you focus on cases, not managing digital evidence

iCrimeFighter brings all digital evidence together, in one place. Bodycam videos, phone dumps (forensic extractions), paper scans, even text messages. It’s your all-in-one digital evidence solution that holds everything and it makes sharing simple.

Decorative icon: iCrimeFighter: your trusted source for digital evidence insights.
This has simplified our work and process so much, not to mention that of our law enforcement partners.
iCrimeFighter simplifies e-discovery for prosecutors with secure platforms. Easily manage and present digital evidence from various sources for legal professionals, enhancing case outcomes.
Decorative icon: iCrimeFighter: innovation in evidence management for law enforcement.
1,000,000
Files added weekly
Decorative icon: iCrimeFighter: connecting justice through seamless digital evidence.
5,000+
Active users
Decorative icon: iCrimeFighter: secure, efficient, and authoritative digital evidence.
900+
Counties
Decorative icon: iCrimeFighter: ensuring chain of custody for digital assets.
22
States (and growing)
Enhance digital evidence collection for law enforcement with iCrimeFighter. Manage and streamline body camera evidence alongside other digital assets, ensuring secure data sharing in investigations.
Why law enforcement loves iCrimeFighter too!

Gets the most out of your bodycams iCrimeFighter seamlessly integrates with all major RMS systems and body-worn camera systems. Sharing and managing body camera footage becomes significantly easier for you. In short - you get more out of your existing tools.

Decorative icon: iCrimeFighter: your trusted source for digital evidence insights.
Easy to use, and I don’t waste time managing evidence.
Space
Space for legacy data
File format support
Sharing
Storage
Bodycam DEMS by BWC
Limited
No
Limited
Limited
Limited time
iCrimeFighter
Decorative icon: iCrimeFighter: elevating evidence management for your agency.
Unlimited
Decorative icon: iCrimeFighter: elevating evidence management for your agency.
Unlimited
Decorative icon: iCrimeFighter: elevating evidence management for your agency.
All formats
Decorative icon: iCrimeFighter: elevating evidence management for your agency.
Easy and Simple
Decorative icon: iCrimeFighter: elevating evidence management for your agency.
Forever
Built by officers expanded for prosecuting attorneys. iCrimeFighter can help you streamline your workflow.
Learn More
Built by officers expanded for prosecuting attorneys. iCrimeFighter can help you streamline your workflow.
Learn More
Hear from those who’ll never go back
We often hear “I can’t believe how I managed without iCrimeFighter” from prosecutors. As a small team, we’re proud to have transformed how prosecutors and law enforcement across the nation work. Hear from some of them below.
Decorative icon: iCrimeFighter: simplifying complex digital evidence workflows.
We viewed several products before selecting iCrimefighter and all stakeholders have been very happy that we chose iCrimefighter. It has worked very well for Officers and Deputies, Evidence and Records Staff as well as our Prosecutor's Office.
KPD uses digital evidence management for secure data sharing. A digital evidence management system, improving efficiency for investigation and prosecution.
Jeff Dowling
Property and Evidence Supervisor
Kearney Police Department
Decorative icon: iCrimeFighter: simplifying complex digital evidence workflows.
A recent update is iCrimeFighter  “talks” to our case management system, Prosecutor by Karpel (PbK),  and this allows staff to access any discovery in iCrimeFighter through PbK, when a case is entered into iCrimeFighter.
Fergus County, Montana seal representing their partnership. Highlighting how iCrimeFighter enhances digital evidence collection and streamlines processes within county law enforcement and for prosecutors.
Renee Sanofsky
Victim Witness Coordinator
Fergus County
Decorative icon: iCrimeFighter: simplifying complex digital evidence workflows.
We at the Converse County Sheriff's Office are EXTREMELY pleased we went with iCrimefighter and would strongly recommend this to any law enforcement agency facing the issues of digital evidence management.
Converse County Sheriff's Office seal, indicating the use of a digital evidence management system. iCrimeFighter's platform, supports effective digital evidence collection and secure data access for justice.
Lieutenant Ben Peech
Investigations Converse County Sheriff’s Office
Protecting more Americans every day
Established in 2011 in MN, iCrimeFighter has earned the trust of over 900 agencies throughout the United States. Our solution enables those who protect America to focus less on administrative tasks and more on what they do best - keeping our communities safe. We are proud to use technology to empower those who protect us.
Contact Us
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We’re part of your team
iCrimeFighter provides outstanding customer support. We pride ourselves on supporting justice and realize the work we do protects citizens such as ourselves.
Our support team is available around the clock and is happy to help you with whatever issue you’re facing.

After all, crime doesn't follow a 9-to-5 schedule.
iCrimeFighter testimonial: A satisfied professional in digital evidence management, highlighting the ease of use and effectiveness of the DEMS solution for law enforcement.About Us
Features you will love
Stop burning CDs! ICrimeFighter's digital evidence collection system streamlines evidence sharing. Embrace modern solutions with secure, efficient tools. Improve the chain of custody for all.
Fully digital
With iCrimeFighter, you don’t need to burn CDs, DVDs, thumb drives, or utilize external hard drives or paper to work with other offices and agencies.
Data privacy compliance is paramount! Explore iCrimeFighter's robust DEMS, ensuring the security and integrity of digital evidence. This digital evidence management system streamlines data retention.
Single evidence window
A virtual drive which collates all digital evidence related to the case. You can collect, store, and share from here.
Secure access to your digital evidence is key. iCrimeFighter provides top-tier security, digital evidence collection tools, and robust data privacy compliance. Prioritize protection for all your data.
Simple browser login
Our solution is available any time, anywhere. Just log in via a web browser and you’re set.
Legal professionals manage their e-discovery needs with the digital evidence management system (DEMS) in the cloud. iCrimeFighter boosts your data privacy compliance for secure evidence sharing.
Integrity and credibility ensured
Comprehensive chain of custody history, tracking lifecycle from collection to courtroom presentation.
The future is cloud-based. Embrace iCrimeFighter's CJIS compliant cloud storage and streamlined digital evidence collection. Ensure data privacy compliance and optimize your legal workflow.
Unlimited storage
Store as many files as your case needs, no matter the size.
Seamless access to digital evidence. With iCrimeFighter, legal professionals and law enforcement improve their secure evidence sharing, streamline investigations, and optimize public records requests.
Portable
Need that digital evidence in the courtroom urgently? You can bring it up on your phone as well.
Security and Compliance for Prosecutor Digital Evidence Workflows
Underlying this easy-to-use interface is technology designed to host highly sensitive data. We go above and beyond required compliance to make sure your data is safe at all times.
iCrimeFighter, an AWS Partner, providing law enforcement with cutting-edge CJIS compliant cloud storage solutions. Experience top-tier security and advanced digital evidence collection tools.
AWS Qualified Software badge, indicating iCrimeFighter's excellence. Leading the way in digital evidence collection, providing secure cloud solutions and enhancing digital chain of custody.
iCrimeFighter: An AWS Public Sector Partner, improving secure evidence sharing. This digital evidence collection system enhances data privacy compliance for law enforcement and prosecutors.
CJIS-compliant. Experience the security of a leading digital evidence management system from iCrimeFighter. Maintain data privacy compliance, and streamline law enforcement operations.
SOC II Compliant. With iCrimeFighter, rest assured your digital evidence collection and secure evidence sharing are handled with the highest standards of data privacy compliance.
HIPAA compliant. iCrimeFighter's DEMS helps legal professionals and law enforcement organizations improve data privacy compliance and secure evidence sharing.
Want to save time managing digital evidence?
We would love to help you as we have for prosecutor offices and law enforcement agencies across the nation. Book a live demo today and we’ll take you through the tool and answer any questions you may have.
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Share discovery with ease

iCrimeFighter for Prosecutors is a DEMS made specifically for Prosecutors. Receive evidence from multiple sources, view files without downloading anything and share discovery with the click of a button.

No burning, printing or shipping of media

iCrimeFighter for Prosecutors allows you to receive and share evidence without burning and shipping media. The files are stored in a secure cloud and instantly available to anyone you share with.

Maintains comprehensive chain of custody history

iCrimeFighter for Prosecutors provides a comprehensive chain of custody, tracking its lifecycle from collection to courtroom presentation. This ensures the integrity and credibility of digital evidence.

View files all in one place, without downloading or needing software

iCrimeFighter for Prosecutors allows you to access and view all files centrally, eliminating the need for downloading or installing additional software. This streamlined approach ensures efficient and seamless file management, enhancing productivity and case handling efficiency.

Best in class support

iCrimeFighter for Prosecutors offers best-in-class support, ensuring users receive prompt, expert assistance for any queries or issues. This superior level of customer service guarantees a smooth, uninterrupted experience, enhancing overall user satisfaction and system reliability.

Map of the US with highlighted states indicating iCrimeFighter's nationwide coverage for law enforcement.

Share discovery with ease

iCrimeFighter for Prosecutors is a DEMS made specifically for Prosecutors. Receive evidence from multiple sources, view files without downloading anything and share discovery with the click of a button.

No burning, printing or shipping of media

iCrimeFighter for Prosecutors allows you to receive and share evidence without burning and shipping media. The files are stored in a secure cloud and instantly available to anyone you share with.

Maintains comprehensive chain of custody history

iCrimeFighter for Prosecutors provides a comprehensive chain of custody, tracking its lifecycle from collection to courtroom presentation. This ensures the integrity and credibility of digital evidence.

View files all in one place, without downloading or needing software

iCrimeFighter for Prosecutors allows you to access and view all files centrally, eliminating the need for downloading or installing additional software. This streamlined approach ensures efficient and seamless file management, enhancing productivity and case handling efficiency.

Best in class support

iCrimeFighter for Prosecutors offers best-in-class support, ensuring users receive prompt, expert assistance for any queries or issues. This superior level of customer service guarantees a smooth, uninterrupted experience, enhancing overall user satisfaction and system reliability.

See the difference yourself

Unlock the power of iCrimeFighter today! Schedule your personalized demo now to see how our cutting-edge solutions can transform your prosecution process.

Police Records Management System (RMS) vs. Digital Evidence Management System (DEMS): Understanding the Key Differences

Public safety agencies across the U.S. today are drowning in data. In just one shift, an officer might draft incident reports, log physical evidence, collect local surveillance video, and generate hours of body-worn camera footage.

As technology advances, agency leaders and IT directors often struggle to differentiate between two core systems: Police RMS and DEMS.

While both are essential, they serve completely different operational needs:

1. Records Management System (RMS): It’s a central administrative hub. It handles structured, text-heavy data, incident reports, suspect profiles, property logs, and crime statistics.
2. Digital Evidence Management System (DEMS): It serves as a specialized, high-capacity media repository. It is built specifically to ingest, store, and share massive, unstructured video and audio files while maintaining an audit-ready, defensible chain of custody.

Treating an RMS like a media storage hub may become a disaster; it causes network lag, sky-high storage fees, and potential legal headaches.

To keep operations running smoothly, departments need both systems working side by side. Drawing a clear line between records and digital media ensures officers stay productive, investigators stay organized, and prosecutors get what they need for court.
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Digital evidence management system in action: Attorneys reviewing crime scene data on a laptop, showcasing iCrimeFighter's capabilities for effective evidence analysis and management.

What Is a Police Records Management System?

A Police Records Management System (RMS) is the ultimate digital filing cabinet for law enforcement. It’s where all the written work lives; the official record of everything a department sees, does, and documents out on the street.

Instead of drowning in loose paperwork, officers rely on the RMS to keep track of the facts. Here is what that looks like on a daily basis:

It starts with the call

When dispatch takes a call, that initial data automatically pushes into the RMS. This saves officers from retyping basic details like times and locations when they sit down to write their reports.

It captures the details

Officers use the system to write up their narratives, document field interviews, track physical property tagged in the evidence room, and log traffic citations.

It’s built to last

Under the hood, an RMS runs on fast, text-heavy databases. It’s engineered specifically to sort, link, and search written information, like names, dates, gang affiliations, or criminal codes, and keep those records legally compliant and intact for decades.
At the end of the day, if a case goes to court or a journalist files a public records request, the RMS is where the official story of the event lives.

Core Capabilities of a Law Enforcement RMS

Relational Master Indexing

Keeps track of relational databases including Master Name Index (MNI), Master Location Index (MLI), and Master Vehicle Index (MVI). This allows for linking of individuals, addresses, vehicles, and incident numbers through the whole history of the department, allowing the investigators to see correlations in cases right away.

Mandatory State and Federal Crime Reporting

Crime Reporting Requirements: Formats the agency’s incident information automatically according to statutory reporting requirements such as the FBI’s National Incident-Based Reporting System (NIBRS) and Uniform Crime Reporting (UCR) Programs.

Supervisory Approval & Workflow Management

Facilitates management of the entire administrative process associated with the incident report by ensuring that drafts from patrol officers are sent to field supervisors for proper correction and approval prior to final filing.

Physical Property & Evidence Management

Facilitates tracking of physical evidence items kept in a physical property room using bin/shelf numbers and bar codes.

Statistical Tracking & Crime Analytics

Provides crime map generation, statistical tracking, and shift activity reports.

What Is Digital Evidence Management?

Digital Evidence Management refers to the specialized technology infrastructure, software, and operational protocols used by law enforcement agencies to manage the lifecycle of digital media assets collected during criminal investigations.

Over the past decade, digital evidence has eclipsed physical evidence in sheer volume. A single criminal case may involve multiple high-definition body-worn camera files, in-car dashcam footage, digital interview room recordings, mobile device forensic extractions, high-resolution crime scene photos, and third-party security video.

A Digital Evidence Management System (DEMS) is engineered specifically to handle these large, unstructured binary files safely, securely, and efficiently, from initial field capture to final courtroom disposition or automated retention purge.

Core Capabilities of a Digital Evidence Management System

High-Volume Multimedia Intake

Consumes large amounts of binary media without breaking down the server system and infrastructure of the local police department.

Community Uploads

Offers secure upload links and QR codes through which community members can submit surveillance footage, photos, and tips directly to the secure case file using their own devices.

Cryptographic Chain of Custody

Computes mathematical hashes of files uploaded (SHA-256 is one of those), and the DEMS continuously checks them to ensure in a court of law that the digital evidence has remained exactly the same as it was in the field and nothing has changed it since.

Granular Access Control & Permissions

Provides strict permission controls for users based on their assignment, rank, and participation in the case, thus ensuring that any unauthorized person cannot view, download, or tamper with any investigation-related media content.

Secure External Distribution Portals

Helps law enforcement share digital packages of evidence with district attorney’s offices, public defenders, court clerks, and other entities through secure web portals without burning physical copies onto DVDs or copying files on USB sticks.

RMS vs DEMS: Key Differences

When evaluating a records management system alongside a digital evidence management system, comparing their functional parameters demonstrates why each system plays a distinct role in public safety workflows.

Operational Dimension

Records Management System (RMS)

Digital Evidence Management System (DEMS)

Primary Purpose

Collect, organize, archive, and retrieve structured administrative incident records and narratives.
Ingest, secure, organize, review, and share unstructured digital multimedia evidence.

Data Types Managed

Structured text fields, form inputs, narrative prose, offense codes, name/location indices.
Unstructured binary media: BWC video, dashcam, CCTV, audio files, phone extractions, digital photos.

Primary Users

Patrol officers, records clerks, detectives, field supervisors, command staff, crime analysts.
Patrol officers, investigators, evidence technicians, prosecutors, defense counsel, court clerks.

Storage Architecture

Relational databases (SQL) optimized for quick text search, indexing, and tabular reporting.
High-capacity cloud or hybrid object storage built for streaming gigabyte- and terabyte-scale media.

Evidentiary Role

Establishes written facts, statutory violations, administrative details, and incident context.
Provides objective visual and auditory proof supporting the facts written in the incident narrative.

External Sharing Capabilities

Internal agency focus; exports static PDF incident packets for court filings or public records requests.
Purpose-built external sharing portals featuring expiring access links, permission controls, and audit trails.

Compliance Focus

FBI NIBRS/UCR reporting guidelines, state record retention schedules, public record mandates.
FBI CJIS Security Policy, FIPS encryption standards, evidentiary digital chain of custody.

Audit Log Specifics

Tracks document edits, supervisor approvals, case status changes, and record view history.
Tracks file playbacks, frame-by-frame views, user downloads, hash verifications, and external shares.

Why Police Departments Need the Right Split

Agency leaders occasionally ask whether a single platform can fulfill both roles. Could a modern records management system simply store all digital video files? Or could a DEMS replace an RMS entirely?

In practice, public safety organizations require a deliberate operational split between records management and digital evidence management. Attempting to force one system to handle the responsibilities of both can create significant technical and administrative risks.

An effective framework for understanding this operational split is "The Narrative vs. The Proof":

The RMS provides the Narrative

It provides information regarding who was involved, when it happened, where responding officers went, what statutory violations have allegedly been committed, and how physical evidence was processed.

The DEMS provides the Proof

It offers objective supporting material. By securely storing raw multimedia assets like body-worn camera footage, audio, and high-resolution photographs, it supplies the direct visual and auditory backing to validate and support the documented record.

Technical Risks of Bloating an RMS with Media Files

If an agency attempts to upload terabytes of high-definition body-worn camera video and phone extractions directly into a traditional RMS, several operational issues emerge:

Database Degradation & Server Latency

Relational databases are designed for rapid text indexing. Ingesting large video files directly into an RMS database causes severe server lag, slow query responses, and network timeouts during routine officer report entry.

Lack of Specialized Media Viewing Tools

RMS platforms are built for form completion and report reading. They generally lack specialized media viewing features, such as frame-by-frame playback, audio waveform analysis, zero-footprint web streaming, and synchronized camera review.

Security and Privacy Exposure During Discovery

An RMS contains sensitive administrative data, internal notes, juvenile criminal histories, and officer personnel details. Granting external prosecutors, public defenders, or oversight bodies direct access to an RMS to retrieve video assets creates unacceptable security and privacy risks.
By maintaining a dedicated DEMS alongside a records management system, departments ensure their administrative database remains fast and secure, while digital media assets receive high-bandwidth processing, CJIS-compliant storage scaling, and dedicated discovery sharing tools.

Integration and Handoff Considerations

While a records management system and a digital evidence management system perform distinct functions, they must not operate as isolated silos. Connecting these two environments through Application Programming Interfaces (APIs) eliminates duplicate data entry and unites written narratives with digital evidence.

When planning an integration between an RMS and a DEMS, public safety teams and IT directors should focus on five core operational touchpoints:

Master Case ID Synchronization

The integration must rely on a shared Master Case Number (e.g., Incident # 2026-004812). When an officer generates a case record in the RMS, the DEMS automatically creates a matching case folder using the identical identifier, ensuring digital media attaches to the correct record.

Automated Metadata Tagging

DEMS can connect with your RMS via API to streamline case alignment and organization. Rather than relying on total automation, this integration allows officers and administrators to easily link media to existing case numbers and validate core case details, helping maintain consistent indexing across systems while keeping human oversight at the center of case management.

Cross-System Reference Links

Investigators reading an incident narrative within the RMS interface should be able to click an embedded reference link that securely opens the corresponding digital evidence workspace inside the DEMS without requiring secondary login credentials.

Role-Based Permission Alignment

User access levels in both systems must align with departmental chain-of-command rules. If an investigator is assigned lead responsibility for a homicide case in the RMS, their DEMS profile should reflect corresponding permissions to manage and review associated digital files.

Streamlined Prosecutor Discovery Handoffs

When a case is ready for prosecution, the integrated DEMS can support assembling tagged media into a prosecutor-ready package—depending on integration and agency configuration—enabling efficient electronic sharing and minimizing manual handoffs.

How iCrimeFighter Fits in the Police Digital Evidence Stack

Navigating the RMS vs DEMS landscape does not require replacing an agency's existing software investments or committing to proprietary hardware ecosystems.

iCrimeFighter functions as a secure, hardware-neutral DEMS layer built to support digital evidence workflows alongside your department’s current records management system. Rather than forcing law enforcement agencies into single-vendor hardware lock-in, iCrimeFighter acts as an flexible digital evidence bridge between field collection, departmental storage, and prosecutor distribution.

Key ways iCrimeFighter enhances an agency's technology stack include:

Hardware Independence

Effortlessly ingests digital evidence from any body-worn camera brand, in-car dashcam, interview room recording system, mobile forensic device, or digital camera into a single encrypted environment.

Community Evidence Ingestion

Features secure upload link generation and QR code tools that allow patrol officers and investigators to collect digital evidence directly from citizens, business owners, and witnesses in the field.

RMS Case Alignment

Supports alignment with RMS case numbers and agency workflows, helping connect digital evidence files directly to active incident records across supported law enforcement systems.

Secure Prosecutor & Discovery Sharing

Streamlines digital evidence distribution to district attorneys, municipal prosecutors, and defense counsel via secure, web-based sharing portals with full audit tracking, eliminating physical DVD and flash drive expenses.

Secure Cloud Infrastructure Designed to Support CJIS Obligations

Provides high-capacity, encrypted cloud storage equipped with CJIS-aligned security controls, giving agencies scalable storage without the burden of managing physical servers.

Frequently Asked Questions

Does a DEMS replace a records management system?

No. A DEMS does not replace a records management system. The RMS remains the essential system of record for written incident reports, arrest forms, NIBRS compliance reporting, and administrative record-keeping. A DEMS operates alongside the RMS specifically to host, organize, secure, and share heavy digital media files like video and audio.

Can an agency store body camera footage directly inside an RMS?

While some modern RMS platforms allow users to attach small document files, storing large volumes of high-definition body-cam footage, dashcam video, and mobile phone extractions directly inside an RMS database is impractical. It causes severe database latency, increases server costs, and lacks specialized media tools and external discovery portals.

How do a RMS and a DEMS connect?

A records management system and a DEMS connect through API integrations using a shared Master Case Number. Officers write their primary incident narrative in the RMS, while digital files are secured in the DEMS. The integration links the two systems so authorized personnel can transition from written reports to visual proof.

Why is external digital evidence sharing better handled in a DEMS than an RMS?

An RMS is designed for internal agency record-keeping and administrative control. Opening an RMS to external users creates security and privacy risks. A DEMS provides built-in external sharing features, such as secure prosecutor portals, expiring access links, permission controls, and complete download audit trails, specifically tailored for judicial discovery.

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iCrimeFighter: Streamlining Law Enforcement Digital Evidence Management. Secure, Compliant DEMS Solutions.
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BWCs, mobile extractions, photos, and more. One secure platform with a complete audit trail.
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